Administrative Officer

Achieving Health Nigeria Initiative (AHNi) is an indigenous non-governmental organization that promotes socio-economic development by supporting a broad range of global health programs, education, research, and livelihoods initiatives in Nigeria. USAID funded Accelerating Control of the HIV Epidemic in Nigeria (ACE) is seeking qualified candidates for the following positions:

ADMIN. OFFICER – ARCHIVING: will provide administrative and logistical services to AHNi staff including planning and implementing systems and policies that guide all operations related to procuring supplies and services (in accordance with AHNi and donor policies), supervision of inventory storage, mail dispatch and security, maintenance of office premises, equipment and facilities. The Admin Officer will be responsible for the proper storage of archived documents and equipment; ensuring they are all documented appropriately and accessible for retrieval when demanded. He/she will oversee cleaning of the office building daily and ensure that cleaning the contractor adheres to specified cleaning standards, contribute to planning, coordination and allocation of office space in consultation with relevant parties, plan and organize ordering and stocking of office supplies such as stationery, drinking water, and other utilities to support office operations.  Also, he/she will oversee the upkeep, rehabilitation and maintenance of all AHNi facilities including the physical building structure, all mechanical, electrical, and related equipment in accordance with energy conservation and preventive maintenance programs, assign and verify completion of all repairs, replacement, renovation projects of AHNi facilities and equipment and ensure quality of work is in line with the stipulated standards. The Admin Officer will ensure the appropriate tagging of office equipment, furniture and fittings., ensure that all issues regarding maintenance and repairs are logged and resolved. He/she will also update the inventory system for all activities such as additions, disposals, movements/relocations, retrievals, change in status/condition, etc., coordinate the periodic inventory verification of all listed stores and property, ensure that the inventory list is accurate and complete and that all required data fields are populated and accurately entered into electronic inventory system, assist in arranging travel logistics for staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups and provide logistic support for workshops and trainings.

Minimum Recruitment Standards:

• University degree or a recognized equivalent with a minimum of 3-5 year’ experience.
• Strong administrative and secretarial skills.
• Familiarity with international NGOs is an advantage.
• Experience with large complex organization preferred.
• Well-developed computer skills, including knowledge of Microsoft office tools.
• Excellent written, oral, interpersonal and organization skills.