Contract Administrator

About the job

MAIN FUNCTIONS

Responsible for stewarding and administering vendor contracts and/or orders to ensure uninterrupted goods/service delivery to buyers and compliance with controls. Responsible for researching and analyzing existing contracts and making recommendations on various issues. Monitors and manages contract expiration dates. Works with moderate work direction and is skilled and knowledgeable to the position.

KEY RESPONSIBILITIES

• Create and amend Service Requests for Production Operations contract services providers that exist on Company’s SAP system.

• Create Service Entries for Production Operations contract agreements existing on Company’s SAP system.

• Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.

• Provide contract status reports to management for review.

• Ensure effective contract administration through records management, advice, and compliance with procurement, controls, OIMS, and business requirements.

• Provide support to Accounts Payable as required.

• Coordinate with field personnel and confirm that Contractor performance evaluations (ongoing or end-of-service) results are captured for future contract consideration.

• Work with Contract Advisors and Representatives to identify performance and efficiency improvement opportunities in contracts.

• Work closely with Procurement on contract renewal, contract award, contract resolutions and contract follow-up action items.

SKILLS AND QUALIFICATIONS

• Advanced knowledge of Microsoft Excel and Power Point. In-depth skill at writing macros in excel and strong in data analytics (MS Access etc.)
• Experience within a large corporation or complex organizational setting.
• • Experience working with developing businesses

• Experience in engaging with contractors, in a developing country environment.

• Experience of using SAP (or other) computerized maintenance management tools.

• Business and ethics compliance.

• Understanding of company expectations relating to controls, reporting and compliance

• Understanding and knowledge of the local country’s commercial environment, and the role of government and regulatory authorities.

• Ability to integrate security and community objectives into plans for Service contracting.

• Budgetary reporting and analysis skills

• Solid written communication and reporting skills

• Maintenance and Reliability (M&R) processes

• Understanding of Procurement roles, responsibilities and business processes as they relate to contracts

• Knowledgeable of contracts terms and conditions

• Highest standard of Safety, Health, Environment aptitude and cultivates the same in others

• Good observation and listening skills

• Demonstrates high level of initiative.

• Good interpersonal and motivation skills.

• Good communications and presentation skills

• Good organizational and administrative skills

• Good communication skills (oral & written) in English

• Ability to interact in a multI-cultural environment

• Good Planning, execution and organizational skills

• Excellent computing skills

• Ability to work independently