Executive Assistant at CoinTracker

  • Full Time
  • Remote
  • remote


Executive Assistant

As the second Executive Assistant on our tight-knit and rapidly growing team, you will have a significant impact on the success of CoinTracker. Your most pressing task upon joining will be to directly support our two co-founders with administrative and operational support (calendar and email management, travel coordination, team events, expense management, and more). By listening, observing, and learning as much business context as possible, you will anticipate outcomes, and over your first year, strategically leverage the executive team’s leadership and visioning capabilities as the company multiplies its headcount.

1-year outcomes

  • Calendar, email, and travel management and coordination are an art that you have perfected and fully own
  • Both founders have 50% more free time to focus on deep work and spend minimal/no time on administrative tasks
  • You are the extension of founders, can anticipate needs, provide strategic and operational support, and can “see around corners” on their behalf

You will

  • Contribute to and sometimes support people and operations tasks
  • Contribute to company operational processes (OKR planning, weekly KR reporting)
  • Plan company events, manage swag
  • Support communications and social events for an engaged and meaningful remote-first company culture
  • Plan bi-annual weeklong in-person company retreats to drive team bonding and trust-building

Some of the skills that we are excited about

  • Managing up to leadership: providing recommendations, solutions, and feedback
  • Strong time management, scheduling, and organizational skills
  • Pristine and polished verbal and written communication
  • Strong ability to anticipate operational and administrative needs and take ownership of solving them
  • Extreme attention to detail and natural tendency to prioritize

We’re looking for someone who

  • Has found their calling as a career Executive Assistant
  • Has experience providing executive administrative support with increasing scope over time
  • Has early-stage high-growth startup experience where priorities constantly change and no job is too small; resourcefulness and comfort with ambiguity
  • Works effectively in a remote setting and is available during pacific working hours
  • Has familiarity or interest in cryptocurrency and equitable financial access

What’s it like working at CoinTracker?

We are a fully internationally distributed, tight-knit team. We have minimal process, and the majority of our time is spent working and collaborating asynchronously through tools like Figma, Github, Linear, Notion, Slack, Zendesk, and Zoom. We also stay aligned and bonded through weekly sprints, standups, all hands, and socials. We aim to empower every individual on the team with full transparency, ownership, autonomy, and clear objectives. Learn more about our guiding principles.

If this sounds exciting, we’d love to hear from you! Not sure you’re a perfect fit? Reach out anyway. We’re looking for awesome individuals, not folks who perfectly match a job posting.

To apply for this job please click on -> jobs.ashbyhq.com.

Executive Assistant at CoinTracker


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