Executive Assistant

Weststar Associates Limited

About the team:

Weststar Associates Limited is the authorized general distributors of Mercedes-Benz vehicles in the Federal Republic of Nigeria. As an extension of the renowned brand it represents in Nigeria, Weststar coordinates the manufacturer’s business activities including; Sales, Dealer Support, Fleet Management Support, Aftersales Services, Warranties, Marketing, Public Affairs, and Trainings. Founded in 2007, Weststar Associates Limited has increasingly grown from strength to strength in satisfying its clients and has garnered accolades.

Job Title:Executive Assistant to the Chief Executive Officer and Managing Director

Location: Lagos.

About the role:

The Executive Assistant will provide high-quality executive assistance and administrative support to the CEO and MD. You will deliver an efficient organizational and administrative service to the CEO and MD. You will also perform, coordinate, manage, and oversee the calendar of the CEO and the MD.

Responsibilities

·        Coordinate daily management of the MD and CEO’s calendar and schedules

·        Update the MD and CEO on upcoming meetings and ongoing obligations.

·        Research and prepare documents for review by the MD/CEO.

·        Attend meetings with the MD and CEO where necessary.

·        Prepare for meetings and accurately record minutes of meetings.

·        Serve as an intermediary between CEO, MD/Manager, and third parties.

·        Read and analyze incoming memos, submissions, and distribute them as needed.

·        Make travel arrangements for the MD and CEO where applicable.

·        Perform office duties that include ordering supplies and managing a records database.

·        Receive and handle correspondence by sorting and evaluating them based on priority.

·        Provide general administrative support.

 

Requirements

·        Ability to always maintain strict confidentiality and professionalism.

·        A Bachelor’s Degree in Humanities, Law, Social sciences, Business, or any related field.

·        At least 4-6 years of work experience as an Executive Assistant.

·        Excellent communication skills: at least level C1 in English.

·        Ability to speak German is an additional advantage.

·        Ability to work well under pressure and stay flexible when tight deadlines arise.

·        Good computer literacy and technological skills.

·        Proven ability to pay attention to details.

·        Profuse writing and presentation skills.

·        Good communication and interpersonal skills.

·        Ability to listen attentively and follow given instructions.

To apply, please send your CV to hr@weststar.com.ng