Office Manager

As an Office Manager, you will be exposed to many challenging experiences that align with a startup that is rapidly scaling. Reporting to the Head of Operations, this position will assist with a range of operation roles within the business.

Duties and Responsibilities:

General Office

• Schedule and support the logistic of interviews and Onboarding of New Hires.
• Oversee day-to-day activities of the office as the main point of contact.
• Plan objectives for office operations required to attain the end results.
• Ensure the efficient operation of all office equipment and others, including their purchase.
• Develops and implements administrative systems, such as record management.
• Organizes the office layout and maintains supplies of stationery and equipment.
• Arrange travel and accommodation arrangements, preparing related agendas for the company as required.
• Coordinates and oversees the completion of special projects as needed
• Manager the relation and requirements with the office provider

Financial

• Record of office expenditures and local office budget management.
• Accounting duties, including organizing tax documents deliveries, invoice processing, and staff tax records.
• Perform all aspects of human administration including confidential files update.
• Develop and maintain positive business relationships with associates.
• Provide support gathering information, and prepare all materials related to presentations, spreadsheets, correspondence, tax forms, etc.
• Maintain and/or improve administrative systems/processes.

Travels

• Help in coordinating the trip and recommended accommodations
• Have the office ready for visits
• Coordinate scheduling and separate meeting rooms
• Assist with transportation or driver reservations when needed
• Support visitors with any help they require locally

Skills And Qualifications

• Degree in Finance, Business or related.
• Highly resourceful team player with the ability to also be extremely effective independently.
• Must be able to communicate effectively and interface with all levels of company personnel and a variety of personalities in a professional manner.
• Ability to organize projects.
• Ability to multi-task and meet deadlines.
• Willing to be in Lagos, Mainland.
• Software: Microsoft Office (Word, Excel, and PowerPoint) and Google tools (Gmail & Sheets).
• Excellent written, oral, and interpersonal communication skills.
• Have experience working in a fast-moving environment.

Bonus points:

• Strong organizational skills including the ability to manage calendars and effectively maintain records and files.
• Experience in organizing meetings, preparing and monitoring budgets, and providing general office operations support.
• Demonstrated ability to achieve high-performance goals in a complex and fast-paced environment
• Basic Payroll & Taxes Knowledge