Office Manager at Umba

  • Lagos

UMBA

Office Manager

As an Office Manager, you will be exposed to many challenging experiences that align with a startup that is rapidly scaling. Reporting to the Head of Operations, this position will assist with a range of operation roles within the business.

Duties and Responsibilities:

General Office

  • Schedule and support the logistic of interviews and Onboarding of New Hires.
  • Oversee day-to-day activities of the office as the main point of contact.
  • Plan objectives for office operations required to attain the end results.
  • Ensure the efficient operation of all office equipment and others, including their purchase.
  • Develops and implements administrative systems, such as record management.
  • Organizes the office layout and maintains supplies of stationery and equipment.
  • Arrange travel and accommodation arrangements, preparing related agendas for the company as required.
  • Coordinates and oversees the completion of special projects as needed
  • Manager the relation and requirements with the office provider

Financial

  • Record of office expenditures and local office budget management.
  • Accounting duties, including organizing tax documents deliveries, invoice processing, and staff tax records.
  • Perform all aspects of human administration including confidential files update.
  • Develop and maintain positive business relationships with associates.
  • Provide support gathering information, and prepare all materials related to presentations, spreadsheets, correspondence, tax forms, etc.
  • Maintain and/or improve administrative systems/processes.

Travels

  • Help in coordinating the trip and recommended accommodations
  • Have the office ready for visits
  • Coordinate scheduling and separate meeting rooms
  • Assist with transportation or driver reservations when needed
  • Support visitors with any help they require locally

Skills And Qualifications

  • Degree in Finance, Business or related.
  • Highly resourceful team player with the ability to also be extremely effective independently.
  • Must be able to communicate effectively and interface with all levels of company personnel and a variety of personalities in a professional manner.
  • Ability to organize projects.
  • Ability to multi-task and meet deadlines.
  • Willing to be in Lagos, Mainland.
  • Software: Microsoft Office (Word, Excel, and PowerPoint) and Google tools (Gmail & Sheets).
  • Excellent written, oral, and interpersonal communication skills.
  • Have experience working in a fast-moving environment.

Bonus points:

  • Strong organizational skills including the ability to manage calendars and effectively maintain records and files.
  • Experience in organizing meetings, preparing and monitoring budgets, and providing general office operations support.
  • Demonstrated ability to achieve high-performance goals in a complex and fast-paced environment
  • Basic Payroll & Taxes Knowledge

 

To apply for this job please visit www.linkedin.com.

Office Manager at Umba

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