Personal Assistant at Nicole Sinclair

  • Full Time
  • Onsite
  • Lagos

Website Nicole Sinclair

Personal Assistant

We are recruiting to fill the position of a Personal Assistant at Nicole Sinclair.

Job Location: Isolo, Lagos

Description

  • Provide personalized secretarial and administrative support in a well-organized and timely manner.
  • Work on a variety of tasks related to the CEO’s working life and communication

Responsibilities

  • Act as the point of contact to the CEO among executives, employees, clients, and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage the CEO’s calendars and set up meetings
  • Provide high-level secretarial support to key internal and external meetings involving the CEO, including preparing agendas, co-ordination or writing paper, and ensuring follow up actions are progressed
  • Make travel and accommodation arrangements
  • Maintain daily expenses and prepare weekly, monthly, or quarterly reports
  • Coordinate company meetings, events, and sessions with other departments
  • Assist the CEO in managing records of the company policies and procedures
  • Perform other administrative duties such as filing, photocopying, transcribing, and faxing
  • Compose and prepare correspondence, send emails to respective clients and stakeholders of the company
  • Draft information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.
  • Proactively and promptly reviewing and tracking incoming inquiries such as emails, invitations, complaints, and correspondence and responding directly, delegating to colleagues or advising on response to the CEO.

Competency / Skill / Requirements

  • Bachelor’s Degree in Business Administration and related field
  • Minimum of 1 year of work experience in any related field
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Advanced proficiency in managing documents, spreadsheets, and database
  • Ability to liaise internally and external administrative matters
  • Proficiency in appointment scheduling and call forward system
  • Excellent verbal and written communications skills
  • High level of discretion and confidentiality
  • Multitasking and time management skills.
  • Evidence of an ability to think outside the box and generate and implement a creative solution.

To apply for this job please visit www.jobs.nicolesinclair.com.

Personal Assistant at Nicole Sinclair
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