Personal Assistant to Project Manager

JOB DUTIES

• Type, compile, and prepare minute of meetings, reports, presentations, and correspondence

• Manage travel arrangements and itineraries on behalf of the project manager

• Perform as a liaison between the project manager and maintenance staff as required

• Act as the first point of contact for the project manager as necessary.

• Manage the project manager’s calendar and appointment scheduling.

• Schedule and arrange meetings.

• Read and write correspondence in mail as required.

• Conduct or prepare any research that the project manager may require.

• Remind the project manager of important tasks and deadlines.

• Collate and file expenses , miscellaneous tasks to support the project manager.

MINIMUM REQUIREMENTS

• First degree in facility management, engineering, business administration, or relevant field.

• Minimum of 5-10 years of experience as a Facility Coordinator/Supervisor.

• Relevant professional qualification e.g., IFM, PFM, IFMA, etc. will be an added advantage.

• Must be well vast in facility management.

• Knowledge of basic accounting and finance principles.

 

SKILL

• Excellent communication skills

• Excellent organizational and leadership skills

• Good analytical/critical thinking

• Good marketing skills

• Ability to review and understand Leases.

• Knowledge of Microsoft and Facility management applications.