• Perform daily maintenance of vehicles using checklist.
• Ensure vehicles have adequate fuel for the planned daily trips.
• Hold and allocate vehicle keys as per vehicle booking log.
• Drive project staff to destinations for project activities as per approved plans
• Inform Finance and Operations Officer and Country Finance Manager of any damage, missing items from vehicles and when regular car servicing is required.
• Compile and submit vehicle monitoring reports (including mileage, fuel, and vehicle tracking analysis) monthly and as requested.
• Make deliveries of project materials, files, office supplies and equipment
• Provide other duties as assigned.

Administrative support:

• Provide targeted administrative support for country office day-to-day administrative tasks.
• Receive and check that deliveries from suppliers are complete, match documentation, and are not damaged.
• Provide support in printing, photocopying, delivering personal protective equipment (PPE) and site supplies, etc
• Check any maintenance, repair or item/equipment replacement needed for the project office and co-ordinate with the Programme and Operations Officer to arrange for repair or replacement.
• Assist in asset management by updating asset registers, tracking transfer of assets, labelling new assets, and asset disposal.
• Assist in stock management by updating stock registers with purchases, deliveries, organising and securing stocks, documenting stock usage, performing monthly stock counts, ordering supplies.
• Assist in branding/marking of required items.
• Provide front-desk support.
• Provide other duties as assigned.

Database Support:

• Ensure receipt and completeness of all reporting forms from site staff, follow up for missing information.
• Maintain filing system to ensure secure and organised storage of site reporting forms and other M&E documents.
• Enter data from reporting forms into DHIS2 databases.  

 Qualifications and experience 

• Valid Driving License
• Diploma Level Education
• Experience doing similar work in an NGO setting.
• At least 5 year’s relevant professional driving experience
• Clean driving record

Competencies Required   

• Good communication skills
• Professional commitment and good judgement
• Hardworking and Diligent
• Flexible and committed to m2m Mission and Vision
• Problem solving, planning and organisational skills.
• Attention to detail.
• Willingness to work non-standard hours.
• High level of integrity
• Basic computer skills (MS Office Suite, Excel)
• Database support skills
• High level of organisation and ability to manage administration tasks.
• Neat and Presentable
• Peoples’ skills and ability to across all levels of the organisation