IT Executive Assistant

The IT Executive Assistant will support the IT Management team. Responsibilities will include the management of mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational/technical tasks. This role requires a detailed understanding of the full Microsoft Office suite and is extremely fast at solving problems.

Responsibilities

• Manage and maintain complex calendar coordination for Group Head of IT.
• Extensive Outlook calendar coordination for the Information Technology Department including project, teams, internal and external auditor meetings.
• Support projects related to IT through various applications and dashboards
• Take meeting minutes for technology-related project charters and distribute them accordingly
• Assist with team project coordination, maintenance, and reporting, including the creation of status reports and metrics
• Researching and conducting data to prepare documents for review and presentation by IT Leadership team
• Helping prepare for meetings.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for IT Team.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting, and distributing incoming memos, emails, and other correspondence.
• Provide general administrative support.

Requirements

Education and Experience

• Ordinary National Diploma.
• Should have 3 – 5 years of experience in a similar role.
• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of the entire MS Office suite.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

Benefits

• Private Health Insurance
• Paid Time Off
• Training & Development