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Special Projects Associate at ALX Africa, Remote (Global)

The Special Projects Associate plays a critical role in enabling the Finance function to operate with excellence, discipline, and clarity. Working closely with the VP of Finance, this role drives execution across key Finance projects and cycles, ensures accountability for deliverables, and maintains the operational systems that keep the team aligned and on track. The associate acts as the central coordinator for planning, project tracking, compliance workflows, and cross-functional collaboration, helping Finance deliver high-quality outcomes consistently and efficiently.

RESPONSIBILITIES

In this role, you will:

• Plan, coordinate, and track key finance projects and cycles (e.g., budgeting, cost reviews, tax/compliance work, new tools or processes), ensuring clear timelines, owners, risks, and next steps.
• Support the day-to-day rhythm of the Finance team by organising key meetings, preparing agendas and summaries, tracking action items, and keeping priorities and deadlines visible.
• Set up and maintain light-touch systems (trackers, check-ins, dashboards) to monitor progress against goals, deadlines, and OKRs, flagging risks or bottlenecks early.
• Coordinate key touch-points with Shared Services teams (People, Legal, IT Operations & Business Automation teams) on tax compliance, payroll, banking, contracts, and other overlapping workstreams.
• Keep shared workflows clear, well-documented, and on track, ensuring that handovers, responsibilities, and decisions are communicated effectively.
• Coordinate engagement with external partners (banks, auditors, tax consultants, and other advisers) to support key finance cycles.
• Track deliverables and timelines for audits, filings, tax submissions, banking changes, and other compliance activities, ensuring deadlines are met and documentation is complete.
• Maintain and regularly update all finance policy documents (SLAs, procurement, expenses, payroll, travel) and ensure they are clearly communicated and stored in a central, accessible location.
• Run internal compliance checks, flag exceptions, and follow up on resolutions.
• Support internal finance audits and control reviews, gathering evidence, and document outcomes and agreed actions.

REQUIREMENTS

Essential

• 3+ years’ experience in operations, finance operations, project management, or a similar coordinating role.
• Strong project management and organisational skills with the ability to manage multiple work-streams and deadlines.
• High proficiency in Google Suite, spreadsheets (Google Sheets/Excel), and basic dashboards or reporting tools.
• Excellent communication skills, including the ability to synthesise complex information into clear summaries.
• Ability to translate complex financial and operational information into clear, compelling slide presentations and visual narratives for internal and executive audiences.
• Demonstrated ability to manage sensitive information with discretion and professionalism.
• High levels of discretion and professionalism with sensitive financial and people data.
• Tech-savvy with proficiency in Google Suite, and comfortable adopting new systems and improving workflows.
• Exceptional attention to detail and commitment to high-quality execution.
• Bachelor’s degree or equivalent experience preferred.

Person Attributes

• Courage: Willingness to speak up, challenge the status quo, and embrace new challenges.
• Humility: Openness to learning, seeking help when needed, and a focus on serving others.
• Adventure: A passion for setting ambitious goals, tackling difficult tasks, and finding joy in the journey.
• Initiative: Proactive problem-solving, a sense of ownership, and a willingness to go above and beyond.
• Resilience: The ability to bounce back from setbacks, persevere through challenges, and emerge stronger.
• Commitment to maintaining the highest levels of confidentiality and discretion in safeguarding sensitive information.

Disclaimer: ALX Africa does not charge fees or request payments at any stage of hiring. Be cautious of anyone claiming otherwise. Report suspicious activity to hiring@alxafrica.com