Description:

Job Title: Accounting Associate

Key Responsibilities:

Accounts Payable: 

• Process vendor invoices, ensuring accuracy and adherence to company policies and procedures.
• Verify and match invoices with purchase orders and receiving documents. 3. Prepare and perform timely and accurate payment disbursements via checks, electronic transfers, or other approved methods.
• Reconcile vendor statements and resolve discrepancies or payment issues in a professional and timely manner.
• Maintain accounts payable records and documentation systematically for easy retrieval and auditing purposes.
• Collaborate with the client to address vendor inquiries and maintain positive relationships with suppliers.

Accounts Receivable:

• Manage client customer invoicing, ensuring completeness and accuracy of billing information.
• Post and apply customer payments in the accounting system, reconciling discrepancies when necessary.
• Monitor and follow up on outstanding customer balances, promptly resolving any payment issues or disputes.
• Prepare and send periodic customer statements to maintain transparency and clear communication regarding outstanding balances.

Maintain organized records of accounts receivable transactions and collections efforts.

Payroll Processing: 

• Accurately process employee payroll, including regular pay, overtime, bonuses, and commissions.
• Ensure compliance with federal, state, and local payroll tax regulations and reporting requirements.
• Process new hire information, terminations, and changes to employee payroll records. 4. Generate payroll reports and maintain payroll records for auditing purposes.

General Responsibilities: 

• Collaborate with the finance team to support month-end and year-end closing processes.
• Assist with financial data analysis and reporting as required.
• Identify opportunities for process improvements and contribute to the implementation of best practices.
• Stay up-to-date with changes in accounting and payroll regulations and ensure compliance.
• Maintain confidentiality of financial and employee information at all times.

Requirements: 

• Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience).
• 2+ years experience in accounts payable, accounts receivable, and payroll processing.
• Strong knowledge of accounting principles, regulations, and best practices.
• Proficiency in using accounting software and payroll processing systems including bill.com, Xero, QBO, Justworks, and Gusto.
• Excellent attention to detail and ability to maintain accuracy in a fast-paced environment.
• Effective communication skills with the ability to interact with internal and external stakeholders professionally.
• Strong problem-solving skills and ability to handle inquiries and issues with a customer-oriented approach.
• High level of integrity and commitment to maintaining confidentiality.
• Organized and able to prioritize tasks to meet deadlines effectively.
• Willingness to adapt to changes in processes and technology.