ADMINSTRATIVE OFFICER

The ideal candidate must be dynamic and charismatic with excellent communication, accounting skill, relationship management and inter-personal skills. Must have the ability to provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.

(Locations: Lagos)

Core Responsibility

• Responsible for preparing and managing correspondence reports and documents.
• Responsible for implementing and maintaining office systems
• Responsible for maintaining schedules and calendars
• Responsible for taking, typing and distributing minutes of meetings.
• Responsible for handling in-coming emails and other materials.
• Responsible for setting up and maintaining document management systems
• Responsible for collating information and maintaining databases.
• Responsible for communicating verbally and in writing to answer inquiries and provide information.
• Responsible for voucher payment.
• Responsible for weekly reconciliation of office budget account with the treasury manager.
• Responsible for managing office supplies.
• Monthly preparation of goods received notes and the schedules for local purchases sent to audit.
• Responsible for daily transactions between head office and inter branches.
• Prepare salary for expatriate and local staff and ensure timely remittance of payee.
• Responsible for local vendor payment.

Required Experience/Qualifications

• Minimum of an HND/B.Sc./BA in finance, accounting and related discipline.
• A minimum of 4 years’ experience in a similar role
• Knowledge and experience of relevant software applications including spreadsheets and database management.
• Knowledge of administrative and clerical procedures
• Knowledge of business principles
• Proficiency in spelling, punctuation, grammar and other English language skills
• Proven experience of producing correspondence documents
• Proven experience in information and communication management
• Weekly preparation of imprest and imprest analysis report.

Key Competences:

• Verbal and written communication skills
• Attention to details
• Confidentiality
• Planning and organizational skill
• Time management skill
• Interpersonal skill
• Customer-service orientation