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Administrative Assistant at Anagram, Remote (Global)

The Administrative Assistant plays a key role in ensuring the smooth and efficient functioning of day-to-day operations across the organization. This position involves working closely with cross-functional teams to support administrative, financial, and operational processes. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple tasks efficiently. This role is perfect for someone who thrives in fast-paced environments, wears multiple hats with ease, and loves keeping things running smoothly behind the scenes.

What You’ll Do:

• Assist with end-to-end payroll processes (domestic and international), including off-cycle payments and commissions
• Manage vendor payments, handle wire transfers, and push payments through finance tools and billing systems
• Generate and follow up on customer invoices; coordinate with accounting to ensure clean month-end closes
• Support expense and card management using Ramp
• Liaise with external accountants and tax partners for reporting and compliance needs
• Maintain day-to-day business operations — from document management to policy renewals and compliance tracking
• Manage our virtual mailbox and coordinate internal routing for incoming correspondence
• Handle procurement of supplies and tech for new hires; support onboarding logistics and scheduling
• Help source and maintain company insurance policies, including renewals and vendor communication
• Provide general administrative support where needed — always jumping in to solve problems and improve processes.

What We’re Looking For:

• 1-3 years of experience in business operations, office administration, or a similar support role — ideally in a startup or high-growth company
• Excellent organization skills and attention to detail — you’re the person who never misses a beat
• Confident juggling multiple priorities and switching gears quickly
• A proactive, scrappy, solutions-oriented mindset
• You take initiative and figure things out
• Strong communication skills — both written and verbal
• Ability to handle sensitive information with professionalism and discretion
• Comfort with tools like Gusto, Deel, Ramp, Stripe, Google Workspace, Slack, etc.