Executive Administrator, Operations

The Executive Administrator, Operations role will be a gatekeeper for calendar scheduling or similar coordinative tasking. Along with the personal and professional development opportunities that come with the role, there is regular opportunity for exposure to Wolfram’s breadth of technology and people. The ideal candidate will be curious, driven, empathetic and a systematic thinker.

Responsibilities

• Managing executive appointments and calendars
• Coordinating new or updating existing events
• Routinely hosting stand-up meetings to review memos or prepare for events
• Carefully handling confidential or sensitive information
• Performing other administrative tasks as requested
• Maintaining a stakeholder-approved scheduling process
• Communicating between various levels of staff who wish to access or modify calendar events
• Calling in personnel who are needed mid-meeting
• Collating memos or other executive requests for later review
• Switching “modes” often to alternate between immediate and backlogged priorities
• Establishing, documenting and improving internal processes

Qualifications

• Fluent in English
• Excellent time management and the ability to meet deadlines
• Strong writing skills, attention to detail and organizational skills
• Proactivity and self-direction
• Ability to coordinate multiple projects or tasks simultaneously
• Ability to work autonomously without change to the quality of work
• Ability to adapt to changing priorities in a fast-paced environment

 Preferred qualifications

• Administrative experience is a plus
• Project management experience is a plus
• Ability to use (or the willingness to learn) Wolfram Language is a plus