Executive Assistant to the CEO (Fully Remote) at Metabolic Living

  • Full Time
  • Remote
  • remote

Website Metabolic Living

Executive Assistant

Hello, this is Marc Stockman, co-founder and CEO of Metabolic Living, and I need your help. Our $60MM+ 100% remote metabolic optimization business has grown 300% in the last 3 years. It’s become challenging for me to keep up with things that matter most: maintaining my commitments, cultivating our culture and building an incredible team. To that end, I’m looking for a super-talented, trustworthy, organized, meticulous, assertive and scrappy Executive Assistant to the CEO. This isn’t about managing my travel schedule – it’s about building a “CEO system” that can scale as we do.

Together we’ll define, build and run a system around the CEO office that allows me, or any CEO after me, to operate as efficiently and effectively as possible in a high-growth, sometimes ambiguous environment. This is an extraordinary opportunity for a high-energy, tech-savvy, dependable EA to tap into their creative problem-solving abilities to do something really interesting. The system you build will serve as a template to bring on more EAs to support our other C- and VP-level positions. You’ll be empowered as our EA leader to recruit, train and cultivate that EA team to deliver as needed.

What are the Key Points?

  • Compensation: $100k – $125k + Bonus
  • Location: 100% Remote (virtual team of 150+ with no corporate office)
  • Benefits: Health/Dental/Vision/Disability/Life + Robust 401k + Unlimited PTO
  • Hours: 8:30 a.m. to 5:00 p.m. EASTERN (to standardize our rhythms)
  • Culture: Human-first with High-Performing, Happy & Humble People (no jerks)
  • Personality: Obsessed with Details so We can Simplify the Complex for Others

What’s the Ideal EA?

I’m looking for a savvy veteran or prolific up-and-comer who has been an EA before supporting either a CEO or another C-/VP-level executive. You’ve been-there-done-that and are eager for an opportunity to put into practice everything you’ve seen work right, while avoiding the landmines you’ve seen blow up. You love to bring order to chaos, get a thrill out of building repeatable systems that can scale, and are obsessed with checking things off your to-do list. You’re proactive about stacking one good habit on top of another and constantly optimize your routine.

You’re extremely trustworthy, can handle sensitive information appropriately, consistently exercise sound judgement, present professionally yet have an engaging personality to which others are naturally attracted. You’re incredibly passionate about health and wellness and devote substantial time optimizing your own health. Most importantly, as you’re reading this, you’re thinking the stars have aligned, you can’t believe this opportunity exists and you can’t wait to apply right away :-).

Requirements

What Will You be Doing?

  • Build the CEO Office System – Architect the systems and processes that enable me to be as efficient and effective as possible, serving as a template to roll out to EAs for other execs
  • Process Email Daily & Manage Calendar – Sort emails into actionable buckets based on urgency and importance to prioritize my focus and ensure my calendar is planned out 2-3 quarters
  • Nice Gestures – Proactively do nice surprise-and-delight gestures for my direct reports and for important milestones company-wide (e.g. birthdays, anniversaries, weddings, births, etc.)
  • Special Projects – Take the lead on special, ad-hoc, one-off projects to do initial research, assemble action plan, and either deliver it yourself or shorten the time for me to do so
  • Track Accountability – Attend my most important meetings, noting down decisions and action items and ensuring any agreements are followed through both by me and others
  • Proactive Networking – Reach out to other CEOs and experts to setup informal networking sessions with me to trade best practices, gain expertise and consistently build out my network
  • Manage LinkedIn – Respond as needed to important messages and/or flag ones that need my personal attention, with goal of responding to everyone kindly, one way or another

What are the Requirements?

  • 5+ Years EA Experience – Worked with other CEOs, C-level or VP-level roles and both deeply understand and love the empowering role you play in their success
  • Trustworthy – A truly good person with strong morals and ethics who appreciates confidentiality, knows how/when to be discrete and can be entrusted with sensitive info
  • Perceptive Communicator – Fantastic written and verbal communication skills allow you to laser focus in on what’s important and clearly and concisely articulate that to others
  • Consistently Delivers – Knack for getting things done by being assertive, disciplined and relentless, while using your people skills to progress an agenda in a truly collaborative way
  • Great Judgement – Gift of knowing how to make the right decisions at the right time by doing your homework and considering all pieces of the puzzle to make good judgements
  • Proactive Problem Solver – Consistently thinks ahead to anticipate needs and proactively solves problems before they happen
  • Systematic Organizer – Passion for developing systems and process that get things organized, with also a love for carrying out those routine processes on a day-to-day basis
  • Meticulous Researcher – Can process information very quickly on topics that are completely new to come up the learning curve quickly and relate those learnings to others
  • Tech-Savvy – Mastery of Office 365, Teams and SharePoint with ability to learn new technologies easily, especially those that support a remote work environment technology

Benefits

  • 100% Work from Home (Forever)
  • Unlimited Paid Time Off
  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Family Leave (Maternity, Paternity)
  • Short-Term & Long-Term Disability
  • Free Health Products from Company
  • More Benefits Added Routinely

To apply for this job please click on -> apply.workable.com.

Executive Assistant to the CEO (Fully Remote) at Metabolic Living

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