Description:

Job Title:  Executive/ Personal Assistant

Location: Ikoyi, Lagos State.

KEY RESPONSIBILITIES

• • Provide comprehensive calendar management for the Chairman, arrange inquiries and request while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagement.
• • Act as a liaison and provide support to the board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile and distribute presentation materials; and record meeting minutes on behalf of Board Secretary.
• • Complete a broad variety of administrative tasks that facilitate the Chairman’s ability to effectively lead the organization
• • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Chairman, including those of a highly confidential or critical nature.
• • Maintain open communications with the team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.
• • Coordinate all Executive Leadership team meetings and retreats and assist with staff meetings and events as needed
• • Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the Chairman and employees demonstrating leadership to maintain credibility, trust and support the Executive Leadership Team.
• • Work with the Executive Leadership Team to coordinate the chairman’s outreach activities. Follow up on contracts made by the chairman to cultivate ongoing relationships.
• • Provide event Management support as requested
• • Answer main phone line and respond to inquiries
• • Process and distribute daily mails.
• • Invest in building long lasting relationship both externally and internally
• • Manage petty cash reimbursements and reconciliation
• • Other projects/duties as assigned for the overall benefit of the Organization

Qualification

• • A graduate with a BA in Humanities, Arts or Social Sciences
• • A Masters in Business Administration or Public Administration or related course  is added advantage.
• • A minimum of 5 years’ experience in a similar position.
• • Must have a strong ability to execute work with a DEIB lens
• • Should have Significant Executive support experience, including supporting C – level executives, a nonprofit board experience is highly preferred
• • Technical proficiency and problem – solving skills related.
• • Make appropriate, informed decisions regarding priorities and available time.
• • Ability to complete a high volume of tasks and projects with little or no guidance
• • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• • Able to maintain a high level of integrity and discretion in handling confidential information

Interested and qualified candidate should forward their CVs using the job title as the subject of the mail.