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Finance Operations Specialist at Spotter AI, Remote (United States)

We’re looking for a junior, detail-oriented Finance Operations Specialist to support day-to-day finance workflows across corporate cards (Ramp/Divvy), checks, and payment operations. This role will help strengthen routine controls and reporting. The scope will start with transactional tasks and expand over time as the candidate ramps up.

Key responsibilities

• Corporate cards (Ramp/Divvy)
• Manage card user setup, card issuance, and cancellations for new hires and departures
• Adjust credit limits/plafonds based on business needs and policy, including occasional urgent requests
• Monitor and validate monthly cash back and other card program credits
• Maintain trackers for card limit changes, exceptions, and recurring issues
• Checks & payments operations
• Track issued checks and confirm clearing/deposits; follow up on outstanding items
• Verify that payments/transactions processed successfully; resolve failed/pending transactions
• Support basic vendor payment administration and documentation tracking
• Controls, reporting, and analysis support
• Perform routine sanity checks (missing transactions, duplicates, unusual spend)
• Prepare weekly status updates: open items, urgent requests handled, exceptions, aging of pending receipts/items
• Pull data and prepare basic spend analysis (by team/vendor, month-over-month variances) for review
• Maintain organized documentation and audit trail in shared drives/tools

On-call / availability (important)

• This role will occasionally need to respond to urgent card limit/plafond requests outside standard business hours (evenings/weekends), when time-sensitive purchases are blocking operations
• Expectations and escalation rules will be defined (what qualifies as urgent, response time targets, and who approves increases)

• 1–3 years in finance operations, accounting support, AP, expense management, or similar
• Comfortable working in fast-moving environments with frequent requests and shifting priorities
• Strong attention to detail, ownership mindset, and ability to follow through
• Strong communication skills (Slack/email) and good judgment in escalating issues
• Solid Google Sheets/Excel skills (filters, pivots, lookups preferred)

• Experience with Ramp and/or Divvy (or similar tools)
• Experience with QuickBooks Online and/or AP tools
• Familiarity with basic accounting concepts (coding, GL, reconciliations)
• Experience supporting multi-entity environments

• Reduce finance lead interruptions by taking ownership of card/payment operational requests
• Same-day handling of standard limit changes; defined response targets for urgent requests
• Weekly trackers/reporting consistently delivered and accurate
• Clean audit trail for approvals and limit changes

Location / Work model
Remote
Some flexibility required for time-sensitive requests (see “On-call / availability”)