Role and responsibilities 

Archiving and Documentation Management: 

• Collect and control existing physical and electronic archives within the Finance Department.
• Maintain the filing of monthly accounting vouchers, journals, spreadsheets, and other finance-related
• documents.
• Assist the Finance team in organizing, categorizing, and managing both physical and electronic
• records.
• Assist in verifying, codifying, classifying, and searching for documents as part of the archives
• management process.
• Manage the archiving of electronic documents such as Rental Agreements, Consultancy Agreements,
• and other important finance documents.
• Organize and classify new documentation that has not yet been archived, both in physical and digital formats.
• Develop and maintain inventory and codification systems for archived documents to facilitate easy
• retrieval and reference.
• Ensure the protection and preservation of archived documents for future dissemination.

Financial Assistance: 

• Assist with maintaining accurate paper records of all financial documents.
• Support daily operations by processing deposit bank transfer letters and verifying bank withdrawals.
• Update the bank log daily with payment records.
• Provide support with petty cash management and ensure proper documentation of all transactions.
• Assist with financial transaction accounting, including entering data in the Agresso financial
• management system.
• Perform other related finance tasks as assigned by the supervisor.

Audit Support: 

• Support the preparation of documents for statutory, internal, and donor audits.
• assist in organizing and locating relevant financial documents requested by auditors.
• Liaise with auditors for clarifications or additional information as needed.
• Ensure that all finance-related documents are scanned and saved securely on SharePoint for easy
• access during audits.