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Procurement Assistant at International Institute of Tropical Agriculture(IITA)

  • Full Time
  • Onsite
  • Permanent
  • Ibadan

Website International Institute of Tropical Agriculture(IITA)

Procurement Assistant

Description

  • Maintain accurate and precise records, ensure activity tracking, and demonstrate methodology.
  • Work cross-functionally with IITA colleagues to ensure requirements for all areas are met effectively and on time.
  • Assist in developing and maintaining documented standards for procurement governance and processes, resulting in value for money and outcomes, and minimizing procurement risk.
  • Ensure on-time delivery, challenging non-compliance in areas of responsibility, purchase order progress monitoring, and updating.
  • Monitor and track daily/weekly supplier deliveries by liaising with the Shipping Office, IITA Limited staff, and the receiving section of the stores.
  • Develop and maintain a reporting system that measures the contribution of the procurement processes.
  • Promote excellent customer service, identify, review, and implement strategies to improve service quality and efficiency.
  • Maintain strong team relationships among colleagues and community groups on a formal and informal basis across all levels.
  • Review tender documents for compliance with stipulated standards.
  • Manage contracts assigned to vendors/contractors to ensure compliance with specifications, service quality, and delivery standards.
  • Work in line with SOP 16 No 6 and map out tracking strategy or methods by hierarchy or position, value criticality, and importance.
  • Facilitate expenditure reviews to identify opportunities to add value through improved procurement techniques.
  • Ensure the security of the department property and assets and maintain a commitment to the care of all property and assets.
  • Active involvement in the procurement of cloud storage systems.
  • Attend to vendors/visitors, move procurement memos to Finance Directorate for payment process, issue POs to vendors, and provide customer service to all categories of internal and external customers.
  • Assist the support office in organizing work schedules, meetings, seminars, workshops, and raise requisition (internal and RFP).
  • Perform any other job-related task as may be assigned by the Supervisors

Requirements

National Diploma in Public or Business Administration, Accounting/Finance, or related field with a minimum of three (3) years of experience performing a similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

  • Have good communication skills (writing, reading, and speaking).
  • Have strong negotiation skills, good time management skills, strategic thinking and risk management skills.
  • Have a good understanding of the supply market intelligence and must be familiar with technology and systems for procurement.
  • Have the ability to collaborate effectively and have performance metrics analysis skills.

To apply for this job please visit jobs.workable.com.

Procurement Assistant at International Institute of Tropical Agriculture(IITA)
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