Description:

Job Title: Virtual Assistant

As a Virtual Assistant, you will be crucial in ensuring smooth day-to-day operations by efficiently and effectively managing tasks in a remote work environment.

Responsibilities:

1. Administrative Support: Provide administrative assistance such as managing emails, scheduling appointments, and organizing documents.

2. Calendar Management: Coordinate and manage schedules for team members, including arranging meetings and appointments.

3. Communication Management: Serve as the primary point of contact for incoming inquiries, responding promptly and professionally via email, phone, or other communication channels.

4. Data Entry and Organization: Maintain accurate records and databases, ensuring information is up-to-date and easily accessible.

5. Document Preparation: Assist in drafting, editing, and formatting documents, presentations, and reports.

6. Travel Arrangements: Coordinate travel logistics, including booking flights, accommodations, and transportation arrangements for team members.

7. Task Coordination: Manage and prioritize tasks and deadlines, ensuring timely completion and follow-up on pending items.

8. Client Relationship Management: Build and maintain positive relationships with clients, addressing their needs and inquiries promptly in a professional manner.

9. Team Collaboration: Collaborate with team members to support various projects and initiatives, offering assistance and contributing ideas as needed.

10. Ad-Hoc Support: Assist with additional tasks and projects as assigned by team members, demonstrating flexibility and adaptability in a fast-paced environment.

Note: If you are good at what you do, you will be given more challenging tasks to help raise your skill level.

Requirements:

• German Language Skills (B2 or higher)
• Previous experience as a virtual assistant, administrative assistant, or similar role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Google Calendar, Google Docs).
• Excellent written and verbal communication skills, with the ability to interact professionally with clients and team members.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
• Proactive and self-motivated, able to work independently and take initiative in completing tasks.
• Reliable internet connection and access to necessary equipment for remote work.
• High level of confidentiality and discretion when handling sensitive information.
• A bachelor’s degree or relevant certification is a plus.

Join our team and be part of a collaborative and innovative environment where your skills and expertise will make a real impact. We offer competitive compensation, professional development opportunities, and a supportive team culture. Apply now and take the next step in your recruiting career!