Description:

Job Title: Secretary / Front Desk Officer

Location: Abuja (FCT)
Employment Type: Full-time

Job Summary

A Secretary/Front Desk Officer plays a crucial role in maintaining the smooth operation of a business or organization. They serve as the first point of contact for visitors and clients, while also providing administrative support to the organization. Here’s a detailed description of the job duties and responsibilities typically associated with this role:

Job Description

• The Secretary/Front Desk Officer is responsible for providing administrative and clerical support to ensure the efficient operation of the office.
• This role involves greeting and assisting visitors, managing phone calls, handling correspondence, and performing various administrative tasks to support management and staff.
• The ideal candidate should have excellent communication skills, a friendly demeanor, and the ability to multitask in a fast-paced environment.

Responsibilities

Reception & Front Desk Duties:

• Greet and welcome visitors in a friendly and professional manner.
• Maintain a clean and organized reception area.
• Assist visitors with sign-in procedures and provide general information about the organization.
• Handle inquiries, take messages, and forward them to the appropriate recipient.

Administrative Support:

• Manage daily correspondence, including emails, letters, and packages.
• Organize and schedule meetings, appointments, and travel arrangements for staff.
• Maintain office supplies inventory and place orders when necessary.
• Prepare and modify documents, such as reports, memos, and emails, as directed by management.
• Assist with the preparation of presentations, spreadsheets, and other documents.

Skills and Qualifications

• High school diploma or equivalent; additional qualifications as a Secretary or Administrative Assistant are a plus (Secondary school leaving certificate, NCE/OND is sufficient.).
• Proven experience in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• ICT savvy and adept at using social media.

Application Closing Date
30th October, 2024.

Method of Application
Interested and qualified candidates should forward their Resumes using the job title as the subject of the mail.

Note: For further inquiries, call 09092224064.