Description

Job Title: Asset Officer

The Asset Officer is responsible for managing the lifecycle of organizational assets, ensuring their efficient use, maintenance, and documentation. The role includes asset tracking, audits, repair/maintenance coordination, compliance with regulations, and facilitating asset disposals or replacements as required.

Key Responsibilities

Asset Management

• Maintain an up-to-date inventory of all company assets, including fixed and low-value assets.
• Ensure proper tagging and labeling of all assets for easy identification and tracking.
• Coordinate asset acquisition, allocation, and transfer between departments or locations.
• Monitor the utilization of assets to ensure optimal use and minimize downtime.
  

Auditing and Documentation

• Conduct regular asset audits to verify the location, condition, and accuracy of inventory records.
• Maintain accurate and comprehensive records of asset transactions (acquisition, transfer, maintenance, and disposal).
• Prepare detailed reports on asset condition, depreciation, and recommendations for replacements or disposals.
  

Maintenance and Repairs

• Schedule and oversee the maintenance and repair of assets to ensure their longevity.
• Collaborate with vendors and service providers for timely repair and maintenance work.
• Develop and implement preventive maintenance schedules to reduce unexpected failures.
  

Disposal and Replacement

• Assess assets nearing the end of their useful life and recommend disposal or replacement plans.
• Coordinate the safe and compliant disposal of obsolete or damaged assets, adhering to organizational and environmental standards.
• Conduct cost-benefit analyses to support decisions regarding asset disposal or replacement.
  

Compliance and Risk Management

• Ensure compliance with organizational policies, industry standards, and government regulations related to asset management.
• Implement strategies to minimize asset loss, theft, or damage.
• Collaborate with internal and external auditors during asset audits and inspections.
  

Reporting and Analysis

• Generate periodic reports on asset performance, utilization, and financial impact.
• Analyze asset trends to identify opportunities for cost savings or process improvements.
• in budgeting for asset acquisition, maintenance, and replacement.

Qualifications And Requirements

• Education: Bachelor’s degree in Business Administration, Accounting, Management, Mathematics, Statistics or any related field
  
• Experience: 2+ years of experience in asset, inventory management or a related field.
  

Technical Skills:

• Proficiency in asset management software and tools (e.g., SAP, Oracle, or other ERP systems).
• Strong knowledge of Microsoft Excel for reporting and data analysis.
• Familiarity with accounting principles, depreciation methods, and asset lifecycle management.
  

Soft Skills:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Attention to detail and analytical thinking.
  

Knowledge:

• Understanding of asset tracking systems and inventory control practices.
• Awareness of environmental and safety regulations related to asset disposal.
  

Key Competencies

• Problem-solving and decision-making skills.
• Ability to work under pressure and meet deadlines.
• High level of integrity and accountability.
• Proactive approach to identifying and mitigating risks in asset management

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