Requirements

Key Duties and Responsibilities

• Develop a process that supports effective documentation and archives maintenance in line with current best practice. Support all assigned DCP offices in the organization of their archives and record keeping process
• Ensure that all payments, receipts, fees and settlements associated with admin services procurement processes are effectively monitored and recorded appropriately.
• Take charge of the Admin stores/storage facility and ensure accountability for tools and accessories received and issued
• Prepare periodic reports on the reconciliation of all received and issued item in the Admin department.
• Work with the DCP Internal Control Unit for effective reconciliation of all units activities
• Facilities supervisor (or Housekeeping) to make provisions for guests lodging and feeding for the duration specified
• Stay abreast of changes in travel requirements/ conditions and proactively communicate same to the Admin Manager.
• Initiate and forward payment requisitions to the Admin Manager with adequate justification, for approval
• Submit approved payment requests to Finance and Accounts staff to ensure timely processing of relevant invoices.
• Perform any other duties as assigned by the Admin Manager.

Education and Work Experience

• Bachelor’s degree or equivalent in any discipline
• No prior experience required. However, (2 to 3) years relevant experience will be an added advantage

Skills and Competencies

• Good understanding of trends, challenges, opportunities, regulations and legislations relating to the cement manufacturing industry.
• A high degree of maturity and tact, with ability to relate with various interest groups
• Very good networking skills.
• Demonstrated problem solving skills and ability to take initiative.
• Good oral and written communication skills.
• Good planning and coordinating skills
• Attention to detail
• Good interpersonal and relationship management skills
• Excellent customer service orientation.
• Basic proficiency in the use of Basic MS Office support tools and applications