
BorderlessHC Limited
GENERAL OVERVIEW
In this role, you are charged with the responsibility of providing high-level administrative support to the Managing Director. You will manage schedule and calendar, and also relieve the MD of administrative detail by setting up a “tickler” system and an “exception reporting” system to handle routine tasks.
Executive Assistant at BorderlessHC Limited
MAJOR AREA OF IMPORTANCE:
Things that are important to me in this role.
– confidentiality
– ability to speak clearly
– creativity
– use of Canva, presentation design, word and excel
– fast paced and articulate at the same time
ROLES & RESPONSIBILITIES
- Provide sophisticated calendar management for the MD
● Prioritize inquiries and requests while troubleshooting conflicts
● Make judgments and recommendations to ensure smooth day-to-day engagements.
● Complete a broad variety of administrative tasks that facilitate the MD’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence and maintaining contact lists
● Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the MD, including those of a highly confidential or critical nature.
● Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the MD’s style and organization policy.
● Work closely with the MD to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
● Act as a “middle-man”, having a sense of the issues taking place in the environment and keeping the MD updated.
● Anticipate MD’s needs in advance of meetings, conferences, etc.
● Coordinate all Management meetings and assist with staff meetings and events as needed.
● Act as a bridge for smooth communication between the MDand staff, demonstrating leadership to maintain credibility, trust, and support with the Executive/ Management Team.
● Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the MD.
● Work with the Management Team to coordinate the MD’s outreach activities.
● Follow up on contacts made by the MD to cultivate ongoing relationships.
● Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows.
● Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation.
● Prepare budget recommendations.
● Replenish office materials such as office supplies, etc.
● Provide brand management support as requested.
● Answer main phone line and respond to inquiries.
● Process and distribute daily mail.
● Invest in building long-lasting relationships both externally and internally.
● Manage petty cash reimbursements and reconciliation.
● Make travel arrangements for the Managing Director.
● Perform all other duties as assigned.REQUIREMENTS:
• BSc. / HND in Business Administration or a related field.
• PMP is an added advantage
• Minimum of 3 years’ experience as an Executive AssistantTechnical Skills
● Google Suite proficiency
● Familiarity with office productivity tools and applications (e.g. e-calendars and copy machines)
● Excellent MS Office knowledge
● Diplomatic and tactfulSoft Skills
● Ability to organize a daily workload by priorities.
● Ability to take initiative, give instructions, and be accountable for results
● Must be able to meet deadlines in a fast-paced quickly changing environment.
● A proactive approach to problem-solving with strong decision-making skills.
● Professional level verbal and written communications skills
To apply for this job please visit www.linkedin.com.