Management Team Assistant

About the job

Management Team Assistant (from £35,000 to £40,000)

Immediate is the special interest content and platform company. Our fast-growing, multi-platform media business is home to more than 1,000 people across several business units, based in London, Bristol, Nottingham and Manchester. We focus on special interest markets, engaging with more than 75 million people globally each month, through world-class content, innovative new digital products and services and live events. Immediate Media was voted the UK’s Best Media Company to work for and 4th across all UK companies by Glassdoor in 2022. We are looking for a Management Team Assistant to provide administrative and some project-based support to 4 of our senior team: two of our Group Managing Directors, our Strategy Director and our Chief Technology Officer. This is an exciting opportunity to work closely with the senior team of a dynamic media business where the environment is friendly, professional and fast paced.The Management Team Assistant will primarily support the 4 Executives and will establish the best possible administrative systems to ensure that their time and diaries are well managed.The ideal candidate will be confident, credible and trusted to deal with highly confidential issues, with a friendly, confident and engaging approach. He or she will need to be proactive, flexible and adaptable with excellent organisation skills and a highly efficient approach.This a role which is varies according to the needs of the Executives. As the role supports 2 Leadership team members there will be a mix of high level or confidential work as well as diary, expenses and travel management and admin. An interest and experience in digital media and publishing would be an advantage.

As a Management Team Assistant, you will;

• Establish the administrative and support systems to effectively run and manage the office of the Strategy Director, the Chief Technology Officer and Group Managing Directors
• Act as the first point of contact between managers and external contacts, companies, organisations and clients, and take the initiative to deal with enquiries, where appropriate
• Manage and where necessary co-ordinate diaries
• Read and review emails to keep up to date with current work priorities and to deal with routine issues
• Manage, prepare and set up meetings
• Organise team or external meetings and attend/minute these when required
• Produce and write up reports and presentations
• Book and manage all travel as appropriate
• Manage all expenses
• Liaise as required with other departments of the company
• Generate and maintain records and accounts (invoices, timesheets etc)

Requirements

• Experience working as a senior level PA in a busy team-based environment
• Strong working knowledge of Word, Excel and PowerPoint
• Excellent communication skills
• Action oriented and proactive to seize opportunities and find ways to improve systems and ways of working
• Good planner and organiser who can prioritise well and meet deadlines
• Assumes responsibility and understands when there are peaks and troughs in workload
• Relates well to all kinds of people within and outside the company
• Builds rapport easily which leads to positive and effective relationships
• Uses diplomacy and tact and doesn’t show stress
• Friendly & Sociable with a positive outlook; upbeat and wants to join in and enjoy work
• Flexible to deal with high level confidential work as well as routine administration