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Officer, Finance at Evidence Action, Abuja, Nigeria

The Officer, Finance will support the effective financial management of Evidence Action’s programmes and operations by ensuring timely and accurate financial transactions, reconciliations, budget monitoring, and financial reporting. The role will provide day-to-day finance support to programme and management teams, maintain accurate financial records, and contribute to compliance with organizational policies, donor requirements, and applicable statutory regulations. The Officer will also support the strengthening of financial controls and processes to promote accountability, efficiency, and effective use of organizational resources.

Duties and responsibilities

Financial Management & Transaction Processing

• Support the timely processing of payments, invoices, staff advances, and expense claims in line with approved policies and procedures.
• Review supporting documentation for completeness, accuracy, appropriate approvals, and compliance before transactions are processed.
• Assist with accounting entries, expense coding, and posting of transactions into the organisation’s accounting system.
• Support monthly bank, cash, staff advance, and other relevant reconciliations, and follow up on outstanding items.
• Assist with the preparation of financial schedules and information required for management reporting, audits, and donor reporting.

Budget Monitoring & Programme Support

• Support programme teams in monitoring expenditure against approved budgets and identifying variances.
• Track programme-related commitments and expenditures, and escalate potential budget overruns or other financial concerns to the supervisor.
• Assist with the preparation of expenditure summaries and budget updates for programme and management review.
• Provide finance support for workshops, trainings, field activities, and other programme events.

Procurement & Vendor Financial Management

• Support the processing of purchase orders, vendor invoices, and vendor payments in line with approved procedures.
• Review procurement and payment documentation for completeness, accuracy, and appropriate approvals.
• Maintain accurate vendor records and support the follow-up of vendor payment queries and outstanding balances.
• Assist with the preparation of vendor reconciliations and follow up on discrepancies as directed.
• Ensure procurement and payment documentation is properly filed and readily available for audit and compliance reviews.

Financial Reporting & Reconciliations

• Assist with the preparation of monthly expense and financial reports for management and programme teams.
• Assist with preparing monthly bank reconciliations and following up on reconciling items in the books of accounts.
• Support the preparation of monthly and quarterly vendor reconciliations and follow up on outstanding balances and discrepancies.
• Assist with compiling financial data and expenditure summaries to support management decision-making and programme implementation.
• Support the preparation of financial schedules and information required for internal and external reporting, audits, and donor requirements.

Compliance, Controls & Audit Support

• Support compliance with organisational policies, donor requirements, applicable statutory regulations, and internal controls.
• Assist with the preparation of documentation for internal and external audits and respond to audit queries as assigned.
• Support the preparation and maintenance of applicable tax and withholding tax documentation and remittance records.
• Escalate documentation gaps, discrepancies, and other compliance concerns to the supervisor.
  Assist with implementing improvements to financial processes and controls as directed.

Financial Documentation & Records Management

• Maintain accurate and complete finance records in accordance with the organisation’s document retention requirements.
• Ensure supporting documents are properly organised and uploaded to relevant systems.
• Maintain trackers for payments, advances, procurement, vendor reconciliations, and other financial activities.
• Support the timely updating of financial records to ensure information is accurate and readily available.

Key Performance Indicators

• Timely transaction processing: At least 95% of assigned financial transactions processed within 48 hours, subject to complete documentation and approvals.
• Transaction accuracy: At least 98% accuracy in transaction coding, posting, and processing, with identified errors corrected promptly.
• Financial records and documentation: 100% of assigned financial records and supporting documents maintained accurately and in an audit-ready manner.
• Reconciliations and budget monitoring: 100% of assigned monthly and quarterly reconciliations and budget-monitoring updates completed within agreed deadlines.
• Compliance and escalation: 100% of assigned activities completed in line with finance policies and internal controls, with discrepancies and compliance concerns escalated within 24 hours of identification.

Minimum Qualifications

• Bachelor’s degree or HND in Accounting, Finance, or a related field.
• ACA, ACCA, CNA, or another relevant professional accounting qualification is an added advantage.
• At least 1–2 years of relevant experience in accounting or finance support, preferably within an NGO or other structured organisation.
• Basic knowledge of financial accounting, transaction processing, reconciliations, budget monitoring, and financial documentation.
• Proficiency in Microsoft Excel and other financial or accounting systems.
• Strong attention to detail, numerical accuracy, organisation, and follow-through.
• Ability to work under supervision, meet deadlines, maintain confidentiality, and escalate discrepancies promptly.