Description:

Job Title: Operations Administrator

TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for TechnoServe Nigeria’s country office. The role is a critical function of the country office and ensures smooth office operations at all times.

Program/Practice/Department Overview: 

The Operations Administrator will be part of the Operations department to support activities across TechnoServe Nigeria. 

Primary Functions & Responsibilities:

Procurement

• Support the Operations and Procurement Specialist with the daily requests and , facilitate shared office and program procurement process for various projects and follow set procurement policy and procedures.

Asset Inventory

• Management of fixed assets and office supplies inventory.
• Maintain office inventory and regularly update inventory records.

Travel and Logistics

• Assist international and domestic travel requests for all staff.
• As assigned, process all visa and work permit requests for staff in compliance with host Country guidelines.
• Guide other office support staff such as drivers and cleaners to regularly comply with operational standards.
• Coordinates paperwork and physical maintenance of fleet and logistics management.
• Checking vehicle routes and speed limit application.
• Supervision of project vehicle drivers at the central office.

Office Management

• Inspect and track usage of office consumables and its facilities including utilities such diesel, generator maintenance, electricity and other health and safety regulators.
• Drafting of reports relating to the Abuja office.
• Receive invoices with all related supporting documents, Upload invoices to the shared drive daily and check them against the provided checklist forwarded to finance for processing.
• Collection of fuel purchase invoices at the Abuja office and transmission to the finance department.
• Assist the Operations lead and in-country Information Technology Specialist in coordinating monthly all-staff meetings and other administrative meeting requirements.
• Draft correspondence, including reports, processes, and other administrative documents.
• Assumes responsibility for document filing and applies initiative in developing office administrative procedures.

Basic Qualifications: 

These are the requirements that any qualified candidate must meet. Typically includes:

• Bachelor’s degree or Tertiary studies in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related
• Procurement certification or prior experience is an added advantage.

Preferred Qualification: Alternatively, have at least 2 years of work experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO.

Travel: Ability to travel on occasion.

Language Requirement: Fluency in English both in writing and speaking.

Knowledge, Skills and Abilities:

• Effective oral and written communication skills, and ability to work independently on multiple tasks simultaneously
• Strong interpersonal, organizational, and communication skills
• Experience with relevant software packages useful for preparing relevant work documents.
• High Professional work ethic and integrity.
• Ability to reason objectively, clear strong and strategic communication skills.
• Good interpersonal and public relations skills.
• Strong operational, analytical and management skills.
• Ability to multitask competing priorities with minimal supervision.
• Ability to work both as a team lead and a team member.