Procurement Officer

About the job

• Research potential vendors
• Compare and evaluate offers from suppliers
• Negotiate contract terms agreement and pricing to determine Companys preferable contract terms or get better prices.
• Track orders and ensure timely delivery
• Review the quality of purchased products
• Enter order details (e.g. vendors, quantities, prices) into internal databases
• Maintain updated records of purchased products, delivery information, and invoices
• Prepare reports on purchases, including cost analyses
• Monitor stock levels and place orders as needed
• Coordinate with warehouse staff to ensure proper storage
• Attend trade shows and exhibitions to stay up-to-date with industry trends
• Manage vendor relationships and assist in building effective partnerships.
• Order materials and services as negotiated and appropriately approved.
• Maintain procurement files. Track purchasing activity and measurements.
• Liaise with the Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier
• Provide monthly reports and analysis of internal and external spending on purchases.
• Manage and develop relationships with suppliers and clients, to ensure the quality of the goods and delivery, as well as the terms of the contract are met.
• Maintain and update the supplier database and find alternative suppliers if the existing ones are unable to meet their obligations.
• Coordinate and carry out regular market surveys to ensure that items are procured at competitive prices and are in line with required specifications and quality.
• Provide analysis on costs, new and existing, and review cost reduction activities
• Prepare reports and updates as when required.
• Track orders and ensure timely delivery.
• Enter order details (e.g. vendors, quantities, prices) into internal databases.
• Maintain updated records of purchased products, delivery information, and invoices
• Work within budget constraints.
• Other duties as advised by your supervisor

Requirements

This Candidate Must

• Have BSc in Business Administration or a relevant field
• Be willing to grow, pay attention to details, be committed, and be organized.
• Possess Negotiation Skills
• Possess good Communication Skills
• Possess solid analytical skills, with the ability to create financial reports and conduct cost analyses
• Good knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors)
• Understanding of supply chain procedures
• Proven work experience as a Procurement Officer, or similar role in an FMCG organization
• BSc in Logistics, Business Administration, or relevant field