Before you apply: Here is an interview Q&A for you: Click here

NOTE: Here is why some companies may not hire you.

Hey!!  Update Your CV Like a Pro. HERE are Tips from an Experienced Recruiter

Recruiting Specialist at Givebutter, Remote (United States)

Givebutter is hiring a Recruiting Specialist to support our growing team and help us deliver a world-class hiring experience. In this role, you’ll be the engine behind the scenes, assisting with sourcing top talent, managing interview scheduling, coordinating communication, and ensuring every candidate has a smooth, thoughtful, and engaging experience from start to finish. You’ll work closely with recruiters, hiring managers, and candidates to keep the process running smoothly and with heart.

Please note: We’re only looking to hire candidates who are currently located in Seattle, WA, New York, NY, or Austin, TX.

We want to hear from people who…

• Have experience in a recruiting coordination or administrative role where scheduling and logistics were a key focus
• Are passionate about creating exceptional candidate experiences and supporting diverse hiring teams
• Enjoy using tools and data to drive efficiency and process improvements
• Are obsessed with organization and thrive on details others might miss
• Get excited about finding new ways to leverage technology, including AI, to find top talent and streamline recruiting workflows
• Eager to grow their career in recruiting and gain hands-on experience across all stages of the hiring process

Responsibilities

• Manage interview scheduling, rescheduling, and follow-up communication for candidates and hiring teams
• Partner with recruiters and hiring managers to anticipate scheduling needs and remove process bottlenecks
• Maintain accurate and organized candidate data in our ATS (Ashby)
• Maintain and improve recruiting coordination documentation to ensure consistency and scalability
• Proactively source and engage candidates using platforms like LinkedIn, job boards, and other talent communities
• Leverage data and feedback to identify and implement process improvements
• Ensure we’re maximizing the use of recruiting tools and systems, including AI enhancements that elevate the interview experience
• Support recruiters with administrative tasks such as opening job reqs, managing interview plans, and assisting with onboarding coordination
• Collaborate cross-functionally with People Ops to support onboarding efforts
• Champion a positive and consistent candidate experience throughout every stage of the recruitment lifecycle

Requirements

• 2–3 years of recruiting coordination or recruiting operations experience; ideally in a remote environment
• Experience with Applicant Tracking Systems (Ashby preferred)
• Strong communication and organizational skills with the ability to manage multiple priorities simultaneously
• Experience sourcing candidates on LinkedIn and other platforms like Juicebox or tech-specific job boards, and has an understanding of search filters and outreach best practices
• Experience with other recruiting platforms, including an understanding of analytics and reporting
• Tech-savvy and excited about using tools, automation, and AI to make recruiting more efficient
• Passionate about Givebutter’s mission and committed to creating a welcoming, inclusive candidate experience

A Typical Day Might Look Like

• Check Ashby for new candidates and interview updates
• Send candidate confirmations and reminders for the day’s interviews
• Coordinate a last-minute reschedule
• Update hiring managers/recruiters on candidate feedback or schedule changes
• Source a few potential candidates for a high-priority role
• Log metrics or status updates in Ashby for the weekly recruiting sync
• Brainstorm with the recruiter about improving the scheduling workflow
• Work on special projects like employer branding or candidate experience

More about Givebutter

Benefits

• Remote Work: Work remotely from one of our 10 hubs (Austin, Denver, Indianapolis, Los Angeles, San Francisco, New York, Salt Lake City, Minneapolis, Seattle, and Nashville).
• Health Insurance: We offer Medical, Dental, and Vision insurance covered 100% for employees as well as HSA and FSA accounts.
• Dependent Care Coverage: We offer coverage for dependents, with 50% of Medical, Dental, and Vision premiums covered for all eligible dependents.
• Mental Health: Givebutter health insurance plans come with access to a TalkSpace membership.
• 401k: We offer a 3% 401k match for all eligible employee’s.
• Vacation and Holidays: Givebutter offers a Flexible PTO policy with uncapped vacation days and company-recognized holidays.
• Wellness Week: Givebutter closes for one week each summer to prioritize rest and recharge for the entire team.
• Parental Leave: We offer 12 weeks of paid leave for all parents and comprehensive leave planning management through Aidora.
• Home Office Stipend: Upgrade your home office with company-sponsored expenses, including high-quality laptops, monitors, and modern technology.
• Charitable Giving: Employees are encouraged to donate up to $50/month to any verified nonprofit they wish to support on Givebutter.
• Professional Development: We offer learning and development reimbursement opportunities.
• Love What You Do: We are a mission-driven company serving the charitable sector. Feel good about the work you’re doing and the company you work for.

Interview Process

• Below is a high-level outline of our standard interview process
• Recruiter Screen: A 30-minute conversation to learn more about your background, walk through the role, and ensure mutual alignment on expectations, values, and logistics.
• Hiring Manager Interview: A deeper dive into your relevant experience, skillset, and working style. This is your first opportunity to connect directly with the person who may be your future manager.
• Assessment (technical or non-technical): This stage will vary based on the role. It could involve a live coding session, case study, or take-home project. Some roles may include two parts to this stage to evaluate both practical skills and problem-solving approaches
• Values Interview: A conversation with team members focused on how you align with our core values and leadership principles.
• References: We connect with a few folks you’ve worked closely with to get a better picture of your working style and impact.
• Offer: If all goes well, we’ll move to the offer stage!

Please note, we will have an AI note-taking tool join most of our interviews.

Hi potential new butterslice! A recent study from LinkedIn showed that most women apply to jobs only when they meet 100% of the requirements, whereas men will hit the apply button if they hit 60%. Givebutter is committed to building a diverse and inclusive team. So to the women and nonbinary folks out there feeling unsure if you’re a perfect fit, we strongly encourage you to apply!