Kaltani
Executive Assistant at Kaltani, Lagos
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Executive Assistant Role
I appreciate your interest in joining our team here at KALTANI. Please complete the form below, and a member of our recruitment team will reach out if we consider your experience and expertise a match for this role.
About Role
The Executive Assistant (EA) provides high-level administrative, strategic, and operational support to the CEO, ensuring the efficient management of executive priorities, decision-making processes, and organizational coordination. This role is business-focused, requiring strong analytical thinking, stakeholder management, and the ability to provide support at a leadership level.
KEY RESPONSIBILITIES
1. Executive Support & Calendar Management Â
- Manage and optimize the CEO’s calendar, ensuring alignment with strategic priorities
- Coordinate complex scheduling across multiple stakeholders, time zones, and functions
- Prepare daily, weekly, and monthly itineraries, briefing notes, and meeting agendas
- Draft, review, and manage executive communications (emails, reports, memos)
- Track deliverables, deadlines, and follow-ups across key initiatives for the CEO.
- Anticipate needs and proactively resolve scheduling conflicts
2. Â Strategic Support & Project Monitoring Support
- Conduct in-depth research, data analysis, and prepare decision-support reports
- Assist in translating strategy into actionable plans by creating a metrics dashboard for the CEO
- Support execution of key strategic initiatives and special projects
- Track deliverables, deadlines, and follow-ups across leadership teams
- Prepare reports, dashboards, and presentations for executive decision-making
3. Communication & Stakeholder Management Â
- Serve as a primary liaison between the Executive and internal/external stakeholders
- Draft high-level correspondence, speeches, memos, and reports
- Manage confidential communications with discretion and professionalism
- Build and maintain strong relationships with partners, clients, and board members
- Prepare executive and board meeting materials for the CEO
- Ensure timely distribution of reports and documents
- Take minutes and track action points
- Support in preparing compliance documentation for the CEO
4. Travel & Executive Logistics
- Plan and manage local and international business travel arrangements
- Prepare detailed travel itineraries, briefing packs, and expense reports
- Ensure seamless execution of travel logistics and contingencies
- Coordinate business travel arrangements for the CEO (flights, accommodations, itineraries)
- Plan and coordinate all business and social interactions of the CEO during the trip.
5. Office & Operational Efficiency
- Streamline administrative processes to improve efficiency within the CEO’s office
- Manage executive office operations, including filing systems and documentation
- Implement tools and systems for improved workflow and productivity
- Support budget tracking and expense management for the executive office
KEY COMPETENCIES
- Strategic thinking and business acumen
- Excellent organizational and project management skills
- Strong communication skills (written and verbal)
- High level of professionalism and discretion
- Ability to manage multiple high-priority tasks under pressure
- Strong analytical and problem-solving skills
- Proficiency in Microsoft Office Suite and productivity tools (e.g., Google Workspace, Notion, Slack, etc.)
QUALIFICATION & EXPERIENCE
- Bachelor’s degree in business administration, Management, or related field
- 3–5+ years’ experience supporting C-suite executives
- Experience in a fast-paced or structured corporate environment
- Strong proficiency in Microsoft Office and collaboration tools
- Advanced use of AI for work
To apply for this job email your details to effiong@alwaysneverho.me
Executive Assistant at Kaltani, Lagos
