Facilities & Office Administrative Officer

About the job

We are pleased to announce that we are hiring for the position of Facilities & Office Administration Manager.

As we continue to grow and improve our service offering to our clients, we have identified the need for a Facilities & Office Administration Manager who can take responsibility for the overseeing and leading of the office service teams and oversight of the facilities administration for our locations in Victoria Island, Oshodi, Abuja and Port Harcourt.

By maintaining office procedures and operations, you will ensure a safe and secure working environment for all employees. Your role will involve managing relationships with vendors and service providers and implementing procedures to reflect the professional image of the company. To thrive in this role, you must be driven, solutions-focused, and hardworking. You should have experience in handling various administrative duties independently and managing a team effectively. Your strong organizational skills, flexibility, and ability to handle urgent requests will

contribute to your success. Leading and mentoring the team to provide excellent service will be a crucial aspect of your role. Additionally, you will be responsible for budgeting, reporting, and analyzing office services-related

expenses.

You will oversee the day-to-day facilities operations to provide a safe, cleaned, well-maintained, sustainable, and efficient workplace to the teams.

You will act as the designated in-house buyer for many office services products liaising closely with the procurement department. You will become an active part of the health and safety committee ensuring all staff are trained in and familiar with health, safety, and emergency procedures.

You will lead facilities contractors/vendors clarifying such as expectations, service level agreement, requirements, and deliverables, plus monitoring their performance and managing payment and documentation, together with making sure the goals are met with the expected quality.

What you’ll need to succeed to excel in this position, you should have experience in a similar role, ideally in professional services, vendor management, hospitality, or project management. Experience managing direct reports is necessary, and knowledge of office management responsibilities, systems, and procedures is essential.

Your success will be driven by your resourcefulness, problem-solving abilities, and dedication to implementing solutions. You should have excellent time management skills and strong project management capabilities to plan and advance projects effectively. Your willingness to be hands-on and take on team members’ duties, when required, will be highly valued. A proactive approach to establishing plans and implementing them will contribute to your effectiveness in this role. Moreover, your excellent written and verbal communication skills, attention to detail, and knowledge of clerical practices and procedures will be crucial.

JOB QUALIFICATIONS:

–       Minimum of 3 years experience in facilities or office management

–       Strong negotiation skills and ability to influence internal and external stakeholders.

–       Strong planning and organizational skills

–       Solid leadership skills

–       The ability to work in a fast paced and demanding environment.

–       Strong business acumen

–       Strong Excel experience

–       Extensive experience in a role requiring the establishment, monitoring, and execution of budgets.